Externalizare DPO – Unity Solutions |

DPO outsourcing

Ensure GDPR Compliance with Outsourced DPO Services and Avoid Fines and Reputational Damage

With an external DPO from Unity Solutions, your organization benefits from a dedicated data protection specialist for your account. You will fulfill the legal obligation to appoint a DPO, while additionally benefiting from the independence of an external position and the expertise of an entire team of cybersecurity specialists, lawyers, and GDPR consultants.

Legal obligation covered

Independent expert

Multidisciplinary team support

Costs under control

Customized services

Improve GDPR compliance and protect personal data with an external DPO

Point of contact for the authority

Point of contact for the National Supervisory Authority for Personal Data Processing or authorities in other countries on data protection issues.

Data subject requests

Support with the management of data subject requests: response templates according to the type of request - right of access, right to be forgotten, etc., response to requests within the legal deadlines.

Policies and procedures

Periodically review, revise and update personal data protection policies and procedures. Assist and advise in the management of consent and third party contracts.

Assessments, reporting

Conduct regular reviews, assessments and reporting to ensure compliance with data protection requirements. DPIA support. Collaboration with information security team.

ROPA support

Hands-on support for the creation and maintenance of the Register of Data Processing Activities (ROPA). Collaboration with other departments for the collection of information.

Compliance monitoring

Monitor and improve the company's data processing processes as a controller or processor. Support the integration of data protection principles and policies into all aspects of your business. Assist in responding to security incidents and breaches and notifying the national supervisory authority of relevant events involving personal data.

Updates on legislative changes

Your DPO will keep you informed of changes in data protection and information security legislation, including in the specific context of the industry in which you operate.

Data protection training

Supporting your organization with training and education programs to promote a culture of privacy awareness. Every employee has a role in maintaining GDPR compliance.

Advisory services and recommendations

Support in formulating an effective strategy, prioritizing initiatives, implementing necessary measures and providing recommendations on personal data protection.

„Data protection is a challenging topic, and we didn't have expertise in GDPR. Unity Solutions are very professional - experts, with integrity, they are available when we need them, they have fast and qualified answers on these topics.”

Risk Specialist, Industry: Banking

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GDPR Partners

FAQs on GDPR and Outsourced DPO services

To whom does GDPR apply?

The General Data Protection Regulation (GDPR) applies to all companies and organizations in the European Union that process personal data of individuals (EU citizens or residents), regardless of their size or the nature of their business. Your organization is therefore under GDPR whether you are a private company, a public company or a non-profit organization; GDPR also applies to products or services sold/provided to natural or legal persons.

Is my organization required to appoint a DPO?

Under the GDPR, the appointment of a Data Protection Officer (DPO) is mandatory in certain cases:
- Organizations and public authorities (except courts).
- Organizations that regularly and systematically monitor individuals on a large scale.
- Organizations that systematically process mass sensitive data, including data on gender, ethnicity, sexual orientation, medical information, financial information, etc.
Appointing a DPO is also recommended for other organizations as a best practice measure, even if they are not legally obliged to do so. As the regulation does not have exact provisions on what "large scale" means, for example, or other issues, we recommend that you consult a GDPR expert to determine exactly whether or not you need to appoint a DPO - Unity Solutions will be happy to answer any questions you may have.

What are the implications of the 250 employee threshold?

The threshold of 250 employees does not affect the obligation to appoint a DPO, but the obligation to keep a record of all categories of processing activities, i.e. to keep the ROPA (Register of Data Processing Activities) up to date. Unity Solutions is at your disposal for any details related to the ROPA.

Can we appoint someone in the organization as DPO?

If you have this legal obligation or if you want to appoint a DPO, you have the option to appoint someone from within the organization, as long as that person has expertise in data protection and can independently perform the specific duties of a DPO.
Potential conflicts of interest should be avoided, i.e. the internal DPO cannot be responsible for deciding how personal data is processed or have a financial interest in implementing certain technologies or data processing practices. To avoid any conflict of interest, it is recommended to appoint a DPO who has no other responsibilities, or, if this is not feasible in terms of resources or budget, to outsource the service to a specialized firm such as Unity Solutions. Ask for a customized quote.

How soon do we have to respond to a data subject's request?

Organizations must respond to data subjects' requests regarding the exercise of their data protection rights (right to be informed, right of access, rectification, erasure (right to be forgotten), etc.) within a maximum of 30 days from receipt of the request. This deadline may be extended by two more months if necessary, depending on the complexity and number of requests.

Are we obliged to report security breaches or incidents?

Organizations must notify personal data breaches or security incidents to the relevant Data Protection Supervisory Authority (DPA) within 72 hours of becoming aware of the breach, unless the breach does not pose a risk to the rights and freedoms of data subjects. Also, in certain cases, organizations must notify data subjects affected by the breach.

The authority in Romania can be contacted here.

Unity Solutions advocates that organizations have strict procedures, control measures and - in general - a secure IT infrastructure in place to limit data security incidents and minimize risks to data subjects' personal data.